Maintenance decisions, in one workflow

From equipment evidence to work your team can trust.

NexPhase helps maintenance and reliability teams turn manuals, work-order history, and equipment knowledge into clear, reviewable decisions.

Ask AYBE a questionCreate your workspace

The NexPhase workflow

Bring what you know. Leave with what to do.

There is no separate product to learn for every question. AYBE follows the evidence through one practical loop, with your engineers in control.

  1. 01SOURCE

    Bring the evidence

    Upload an OEM manual, inspection document, PM list, or work-order export. Start with the source your team already has.

  2. 02SIGNAL

    Understand the pattern

    Ask focused questions about tasks, intervals, failure modes, repeat repairs, MTBF, and missing coverage.

  3. 03ACTION

    Shape the maintenance plan

    Turn findings into a FMEA draft, PM programme, gap review, or a focused reliability action.

  4. 04CONTROL

    Review before release

    Every answer is a starting point. Your engineers check applicability, safety, criticality, and the source before work changes.

One workflow, useful outputs

A clearer next move for every kind of maintenance evidence.

Choose the question in front of you. NexPhase keeps the context connected so an insight from a manual can improve a PM, and a repeat failure can sharpen an FMEA.

FMEAFailure mode analysis

FMEA that starts with the equipment, not a blank table.

Generate a reviewable equipment FMEA grounded in manuals, work-order history, and engineering context.

Turn manuals, work-order history, and engineering judgement into a reviewable equipment FMEA with AYBE, the NexPhase AI assistant.

Failure mode → effect → controlA traceable chain for the conversation your team already has in the field.

What it helps with

  • Start from evidenceUpload an equipment manual, paste a task list, or bring work-order history into the conversation. AYBE uses the context you provide rather than generic internet knowledge.
  • Make risk review practicalAsk about likely failure modes, effects, causes, and existing controls. Use the generated analysis as a working draft for a reliability engineer's review.
  • Carry findings forwardUse FMEA findings alongside PM generation and gap analysis so risk conversations become maintenance actions, not a report that sits on a shelf.

How your team uses it

  1. Give AYBE the contextUpload a manual, inspection report, or relevant work-order history for the asset or system under review.
  2. Interrogate the weak pointsAsk focused questions about failure modes, severity, detectability, controls, and the evidence behind a recommendation.
  3. Review with engineering judgementTreat the output as an informed draft: verify it against your equipment, operating envelope, and team's experience before approval.

Engineering boundary

Can AYBE generate a complete FMEA without our equipment data?AYBE can help structure an analysis, but the strongest answers come from manuals, work-order history, and other context you provide. Review the output with a qualified engineer.

Does this replace a reliability engineer?No. It accelerates the evidence-gathering and drafting work so engineers can spend more time challenging assumptions and setting actions.

Read the practical guide
MTBFReliability metrics

MTBF analysis that respects the story behind the work order.

Explore MTBF, failure patterns, and reliability trends from the work-order history you provide.

Move from a spreadsheet of repairs to a clearer view of failure patterns, reliability trends, and the questions worth asking next.

Work order → failure pattern → decisionMetrics are useful when they change what gets inspected, repaired, or planned next.

What it helps with

  • Ask against your historyBring work-order history into AYBE and ask questions about recurring failures, equipment groups, and the conditions surrounding repair activity.
  • Put MTBF in contextUse calculated reliability measures as a starting point for investigation, alongside failure descriptions, dates, assets, and maintenance actions.
  • Connect the next actionCarry observed failure patterns into FMEA review, PM programme design, or a focused work-order review.

How your team uses it

  1. Connect the recordProvide the work-order history and identify the equipment, time period, or failure family you want to understand.
  2. Probe the patternAsk AYBE to compare recurring issues, identify concentration, and explain what the history does and does not show.
  3. Decide what deserves attentionUse the analysis to focus engineering time on the assets, modes, and maintenance practices that warrant review.

Engineering boundary

What does NexPhase use to analyse MTBF?The analysis is grounded in the work-order history you provide. The quality of asset identifiers, dates, failure descriptions, and completion records affects the usefulness of any result.

Is MTBF a guarantee of future performance?No. MTBF is a historical reliability measure, not a promise. It should be interpreted with failure mode, operating context, and data quality in mind.

Read the practical guide
PMMaintenance planning

A PM programme built from the evidence your equipment already carries.

Draft practical interval-based maintenance programmes from OEM guidance, FMEA thinking, and work-order evidence.

Generate a practical starting point for interval-based maintenance by combining OEM guidance, FMEA thinking, and what your work orders reveal.

Source document → task → interval → ownerThe useful output is not more tasks. It is a defensible set of tasks your team can execute.

What it helps with

  • Gather the source materialUse OEM manuals, service sheets, existing PM lists, and relevant work-order history as inputs for a grounded planning conversation.
  • Draft the programmeAsk AYBE to organise tasks, intervals, procedures, and parts into a practical PM structure for engineering review.
  • Challenge the scheduleCompare proposed tasks against failure modes and your team's operating reality before publishing anything to the field.

How your team uses it

  1. Assemble the evidenceUpload the manuals and maintenance sources that govern the asset, then add the failure and work-order context you trust.
  2. Generate a working draftAsk for tasks by interval, procedure, parts, and source. Keep the conversation specific to the equipment in scope.
  3. Review before releaseHave the responsible engineer validate access, skill, safety, criticality, and the right interval for each task.

Engineering boundary

Can the programme be generated from a manual alone?Yes, a manual can provide the initial source, but combining it with FMEA and work-order context helps your team challenge applicability and coverage.

Does NexPhase automatically change our maintenance schedule?No. AYBE creates an informed draft for review. Your maintenance team decides what is approved and how it is implemented.

OEMDocument intelligence

Make OEM manuals usable at maintenance speed.

Extract maintenance tasks, intervals, parts, and procedures from the documents that govern your equipment.

Ask questions of the documents that govern your equipment and extract the tasks, intervals, parts, and procedures hidden inside them.

Manual page → maintenance taskFrom dense technical documentation to a clear starting point for planning and review.

What it helps with

  • Read the source in contextUpload manuals and service documents, then ask targeted questions instead of searching page by page for every interval or procedure.
  • Extract what planners needPull out maintenance tasks, frequencies, parts, and procedures to support PM design and engineering review.
  • Keep the source visibleUse answers with citations and the underlying document context so reviewers can verify instructions before they become work.

How your team uses it

  1. Upload the manualBring the relevant OEM manual, service sheet, or inspection document into the AI assistant.
  2. Ask the maintenance questionRequest a task list, interval summary, part reference, procedure, or clarification for a specific assembly.
  3. Validate the extractionCheck the source and equipment applicability, then carry reliable findings into PM planning or gap analysis.

Engineering boundary

What can be extracted from an OEM manual?AYBE can help identify maintenance tasks, intervals, parts, and procedures from uploaded manuals and service documents. Always verify critical instructions against the source.

Will it understand every manual format?Results depend on the quality and readability of the uploaded document. Treat extraction as a reviewable aid, not an authority beyond the source.

Read the practical guide
GAPCoverage review

Find the maintenance work your current PM programme misses.

Compare maintenance sources to expose missing, weak, or under-specified PM coverage.

Compare manuals, FMEA outputs, existing PM documents, and work-order history to expose missing, weak, or under-specified coverage.

Maintenance source ↔ current PMA gap is a decision point: investigate it, accept it, or close it with a better task.

What it helps with

  • Compare the right sourcesAsk AYBE to cross-reference OEM guidance, internal analyses, existing PM documents, and work-order evidence.
  • Name the missing detailSurface absent tasks, unclear intervals, missing procedures, and failure modes that are not represented in current PM coverage.
  • Prioritise reviewUse the findings to focus engineering attention where a source conflict or uncovered failure mode could matter most.

How your team uses it

  1. Define the comparisonChoose the asset or system and provide the maintenance sources that should agree with one another.
  2. Ask for the gapsHave AYBE compare tasks, intervals, failure modes, controls, procedures, and parts across those sources.
  3. Close the loopReview each finding, document the decision, and update the PM programme where the evidence supports a change.

Engineering boundary

What counts as a PM gap?A gap may be a missing task, an under-specified procedure or interval, or a failure mode in an analysis that is not addressed by current maintenance coverage.

Can gap analysis prove a programme is complete?No. It helps reveal discrepancies across the sources you provide. Engineering review remains essential, especially for critical equipment.

Read the practical guide
WOWork history intelligence

Work-order analysis for the questions hidden in your maintenance history.

Find recurring failures and maintenance patterns in work-order history, then turn them into reliability questions.

Use the record of breakdowns, repairs, and recurring work to find patterns that deserve a reliability engineer's attention.

History → pattern → reliability actionMake the archive of completed work useful before the next failure arrives.

What it helps with

  • See recurring workAsk focused questions across work-order descriptions, equipment, dates, and actions to find repetition that is hard to spot manually.
  • Separate signal from noiseUse the assistant to explore clusters and anomalies while keeping the limitations of the source records visible.
  • Feed the reliability loopCarry useful findings into MTBF analysis, FMEA review, PM gap analysis, and programme generation.

How your team uses it

  1. Bring the history togetherProvide the work-order data and define the equipment, failure family, or period that matters.
  2. Ask a better questionStart with recurring failures, repeat repairs, asset groups, or changes over time, then follow the evidence.
  3. Turn insight into reviewUse the pattern to choose a focused engineering action, from an FMEA update to a PM coverage review.

Engineering boundary

What kind of work-order questions can AYBE answer?You can explore recurring failures, equipment patterns, repair history, and relationships in the records you provide. The answer depends on the completeness and consistency of those records.

Does work-order analysis diagnose the root cause automatically?It can suggest lines of investigation, but it does not replace a root-cause investigation or the judgement of the people who know the equipment.

CMMSCMMS data intelligence

Turn CMMS history into reliability action.

Analyse the maintenance data around your CMMS to find failure patterns, PM gaps, and the next reliability action.

NexPhase sits above the maintenance system you already use, helping your team analyse work orders, PM records, manuals, and engineering context without replacing the CMMS.

CMMS record → reliability actionThe analysis layer for the maintenance data your team already has.

What it helps with

  • Start with the records you haveBring work-order exports, PM lists, OEM manuals, and engineering notes into a grounded analysis instead of starting from a blank report.
  • Find the pattern behind the workExplore recurring failures, repeat repairs, equipment groups, and under-specified PM coverage across the history your CMMS contains.
  • Feed the reliability loopCarry useful findings into MTBF analysis, FMEA review, PM gap analysis, and maintenance programme decisions.

How your team uses it

  1. Export the useful contextProvide the work-order history, PM data, or maintenance documents relevant to the equipment and question in scope.
  2. Ask the reliability questionUse AYBE to investigate recurring failures, repeat work, coverage gaps, or changes in maintenance behaviour over time.
  3. Take the reviewed actionUse the result to focus an engineering review, improve a PM task, update an FMEA, or decide what deserves deeper investigation.

Engineering boundary

Is NexPhase a replacement for a CMMS?No. NexPhase is an analysis and decision-support layer that works from the maintenance data and documents your team already uses around its CMMS.

Can NexPhase analyse data from our CMMS?You can provide work-order exports, PM lists, manuals, and related records for analysis. The usefulness of the result depends on the completeness and consistency of the data you provide.

Does this require a direct CMMS integration?Not for the analysis workflow. AYBE can work from the relevant exports and documents, so your team can investigate reliability questions without changing the system that runs day-to-day maintenance.

Free supporting tool

What is downtime costing you?

Estimate downtime cost, MTBF, MTTR, and availability before deciding where a deeper review will pay off.

Open the downtime calculator

The next useful question starts here

Make the evidence you already have easier to act on.

Open AYBE and bring one real equipment question. Your team can do the review; NexPhase helps you get to it faster.

Open AYBECreate your workspace